If you’re like me, you have lots of Word, Excel and Powerpoint files (maybe from your pre-GSuite era!). Whilst you can just upload those to your Google Drive, they do take up precious space on your Drive and Powerpoint files in particular, can be quite big files. Converting them from Word to Google Docs, Excel to Google Sheets, and Powerpoint to Google Slides means they don’t take up any space. Plus, you can edit and view on any computer and so don’t need programs like Word installed.
Here’s how to do it:
1) Right click on the file you want. This opens the menu. Then click “Open with”, which opens a further menu, showing the programs you can open that file with. The one you want to convert it to, will be at the top of the list, in this case “Google Slides”.
2) In this case, click on “Google Slides”. It will then convert the file, which will take a few seconds. The newly created file will appear in a new menu.
3) Back in your folder, you will see two files. The original Microsoft document (in this case a Powerpoint document) and the new Google document (here a Google Slides file).
Note: on the right of the screen, you can see the file sizes. The Powerpoint one was 805Kb and the Google Slides one is zero.
Tip: Generally the conversions are good, but if your original files had a lot of formatting, links, etc, it’s a good idea to check the new document, to make sure it looks fine, as sometimes, things can go awry.
4) If you’re happy with the conversion, then you’ll probably want to delete the original file to save space. Right click on the original file, and from the menu, click “Remove”.
Remember, that will move it to your bin. To remove it fully you will have to remove from your bin to save space on your Drive. See the bottom of my post on managing files for details on how to delete files.
Opening a passworded Microsoft file
What about if the file has been passworded? Well, Drive now allows you to open Microsoft files even if they have had a password added to open them. Here, I have a file which needs a password to open it.
Double-click on the file to open it, then you will see the password dialogue box appear. Enter the password and press Submit.
The file then opens with no problems.
eBooks available on Drive, Forms, Sheets, Docs, Slides, Sheet Functions, and Apps Script:
- “Beginner’s Guide to Google Drive” – iBooks store / Kindle store
- “Beginner’s Guide to Google Forms” - iBooks store / Kindle store
- "Beginner's Guide to Google Sheets" - iBooks store / Kindle store
- "Beginner's Guide to Google Docs" - iBooks Store / Kindle store
- "Beginner's Guide to Google Slides" - iBooks Store / Kindle store
- "Google Sheet Functions - A step-by-step guide" - iBooks Store / Kindle store
- "Beginner's Guide to Google Apps Script" - iBooks Store / Kindle Store