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First, I must say that I think Google Apps are great.  They may not do everything, but they have revolutionised my working life!

So, what are they?

Basically, they are a collection of programs which do specific jobs.

The first three resemble the three most used programs of the Microsoft suite, i.e. Word, Excel and Powerpoint.

GDocsGoogle Docs – Like a simple version of Word.

GSheetsGoogle Sheets – Like a simple version of Excel.

GSlidesGoogle Slides -Like a simple version of Powerpoint.

Plus, there are more:

drive-logoGoogle Drive – The cloud space where the documents live.

GForm Google Forms – Easy-to-make forms and questionnaires.

GDrawingsGoogle Drawings – Basic drawing program.

GCalendarGoogle Calendar – Shareable calendar.

GSitesGoogle Sites – Create your own websites.

GmailAnd there’s Gmail.

So, what are the advantages of using these?

I’ll start with what I think is the big one:

Collaboration: You can work on the same document at the same time as your colleagues.  So, no more having to email documents around, which soon become out-of-date.

Always at the latest revision: All the document changes are live and can be seen by all those with access to the file. So, everyone sees the latest version of the document.

Access to every change: The document continually saves and stores every revision in the cloud.  This means if you can go back to any revision, right back to when the file was first made.

Files and folders shared with ease: Files and folders can be private (your eyes only), shared with specific people, shared with any with a link or with anyone in the world.

It’s free!: And with that you get all the Apps and 15Gb of Drive space in the cloud, which can be expanded.

Your beloved Microsoft documents can be viewed and edited within Google Apps or if you want you can convert them to Google Apps.

How do I get these?

You’ll need to set up an account with Google (free) and automatically you will receive full use of all the Apps mentioned above.  My post “How to set up a Google Account” details how to do this.

eBooks available on Drive, Forms, Sheets, Docs, Slides, and Sheet Functions:

Baz Roberts (Google+Flipboard / Twitter)