Updated – Voice type speaker notes

You’ve made your presentation, now you want to present it. Here let’s look at how to present your slides and some of the tools which will help you give a better presentation. We’ll look at:

  • Present mode
  • Changing slides (arrows/click/slide selector)
  • Laser pointer
  • Full screen
  • Print or Download presentation as a PDF / PPTX
  • Presenter view – Speaker notes, slides selector, stopwatch
  • Voice type speaker notes

Presenting your slides

Click on the “present” button at the top of the screen.


This opens your slides in present mode.


Navigating around your slides from the slides view

To move to the next or previous slide, you can either press the left or right arrow keys or the up and down keys. To advance 1 slide, you can click your mouse. Alternatively, you can use the options bar below.

Presentation options bar

If you move the cursor to the bottom-left, a bar with some options will appear.


The arrows on the left allow you to navigate from one slide to the next, either forward or backwards. The play button, plays the slides using any animations you may have set up in the slides.

Clicking on “Slide 1” will bring up the list of slides, which can be useful if you want to jump to a specific slide.


Next to the Presenter view, you have the laser pointer icon. Click on this to change the cursor to a laser pointer, so you can ‘point’ to certain areas of your slides. A red dot will zoom round the slide as you move the mouse.



Next to that is the full screen icon, represented by 4 arrows. This allows you to get rid of the browser tabs, bookmarks and menus off the screen. Below is what it looks like without full screen. Generally, you’ll want to turn it on, but sometimes if for example, you are switching between applications or sites, you may find it better to leave it turned off.


Clicking on the gear icon, will open an options menu. Here you can view any speaker’s notes you may have written, print the presentation, download the presentation as a PDF of Powerpoint file. This can be used as a quick way to print or download, although it only gives you the option of printing or downloading with one slide per page, whereas in edit mode, you have other options, which we will see in a future post.


Adding speaker notes

Instead of having some notes about what you’ve going to say on cards, you can make a note of them within Slides. At the bottom of each slide, you have a an area where you can type some notes. Click on where it says “Click to add notes”.


Then type in what you want. Press enter to start a new line.


When in Present mode, click on the gear icon to open the speaker notes.


On the right, you’ll see your speaker notes, but on the projected screen your audience won’t see them. You can also get to this dialogue box by clicking on “Presenter view”. The only difference is, is that it goes straight to the “Audience tools” instead of the Speaker notes.


You can also change the font size of your notes, so you can read them more easily. Click on the + or – buttons to change the size. note, this doesn’t save the size, so if you open the presentation again, it returns to the fault size.



On the left-hand side you can see the current slide, the previous one and the next one. Which is really handy, to allow you to connect between the slides as you speak. You also have the option of going to a specific slide, by clicking on the “Slide 2” bar.


This opens the list of slides, so you can jump straight to one, without your audience seeing what you’re doing.


Finally, at the bottom you have a stopwatch, which you can pause and resume, if necessary.


To exit the present mode, press the Escape key.

The audience tools we’ll look at in a future post.

Voice type speaker notes

Instead of typing, you can voice type your speaker notes. Go to the “Tools” menu and select “Voice type speaker notes”.

This will open the microphone. Click to start recording.

When the microphone symbol is red, it’s recording.

Your words will appear in the speaker notes. Well, kind of. Here I said “WORK in and out of the classroom”. Personally, as this technology is still not perfect, I find it quicker to just type the notes!

eBooks available on Drive, Forms, Sheets, Docs, Slides, and Sheet Functions:

Baz Roberts (Google+Flipboard / Twitter)