Month: May 2016

Google Slides (15) – Inserting static & dynamic charts

It’s common to see some kind of chart showing figures or statistics in presentations. Slides provides easy ways to insert charts, either as a static one (the figures are fixed) or as a dynamic one (the figures can be updated from a linked spreadsheet) There are three ways to do this: Insert chart within Slides, then edit in Sheets Copy from Sheets and paste in Slides Insert from Sheets Inserting charts within Slides Go to the “Insert” menu then click on “Chart”. You have 4 chart types to choose from: bar, column, line, pie. Let’s insert a bar chart. So, select “Bar”. This does two things: 1) It creates a bar graph on your slide with some default data; 2) It creates a Google Sheet in your My Drive, where that data comes from. The chart and the spreadsheet are linked, meaning if you change the data you’ll change the chart on the slide. Open the Sheet and you’ll see the data and a chart on the sheet. Edit the data and edit the title in the chart. See my posts on Google Sheets, if you need any guidance on using Sheets. When you go back to your slide, you’ll see that the chart now has an “update” button. Click that to update the chart with the latest changes. Here you’ll see the data and titles have been updated. Copying and pasting...

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Google Slides (14) – Using links to create quizzes, stories & games

Here we’ll look at the power of links and how something so simple can allow you to make your slides more interactive. We’ll cover: Inserting a link to a webpage From a text box From an image Inserting links to different slides to create: Quiz Adventure comic story Business decision game Inserting a text link to a webpage The first thing to know, is that you can’t just insert a link by itself. The way you do it in Slides is to connect a link to an object. So, when someone clicks on that object, it opens the link. Links can be added to any kind of object, for example, a text box, an image, a shape, a line. Let’s start by adding a link to a text box. Click on the text box (not inside it, as you don’t want to edit the text box). The toolbar will change and you’ll see a link icon. Click on that to insert a link. This opens the link box. Click inside the Link box, where it says “Paste a link”. And paste in your link (with Ctrl V). Then click “Apply”. Now you’ve added a link to the text box. To open the link (with your slides in edit mode), click on the blue address that appears below the text box. That opens the link in a new tab. If you have your...

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Google Slides (13) – Layers, arrange & groups

When you insert objects (images, shapes, text boxes) onto a slide, each one is inserted on a layer on top of the other one. So, the first object you insert is at the bottom (let’s say layer 1) and then the next one on top of that (layer 2) and the last one will be on the top (layer 3). You can change the layer your object is on by moving it either forwards or backwards. Arranging your images & shapes Here I’ve added 3 images and a green rectangle. I added them in this order: Green rectangle (the ‘ground’) Cat Bone Dog So, what has happened is that the dog is on the top layer and the green rectangle is on the bottom. First let’s separate them out. Now I want to move the bone so it’s at the feet of the dog, but as you can see when I do that, it’s behind the dog not in front of it like I want. To change this, right-click on the bone, then select “Order”. You will be presented with 4 options: Bring to front – This moves the object to the top layer. Bring forward – This moves the object up one layer. Send backwards – This moves the object down one layer. Send to back – This moves the object to the bottom layer. Here I’ll click on “Bring forward” to...

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Google Slides (12) – Sharing, emailing & downloading

As with other Google Apps like Docs and Sheets, in Slides you have the ability to share your document with others, either by giving them access to your document or by emailing it to them. You can also download your slides in various ways, possibly to share them in different formats. Here we’ll look at: Sharing Email collaborators Email as attachment Downloading Sharing your slides To share your slides by giving access to someone, click the blue button at the top of the Slides screen. This will open the “Share with others” dialogue box. From here you can type in the person’s  name or email address (or a group’s) and share it with them by pressing Done. As explained in my Google Drive post sharing files and folders you can control how the document is shared, for example, whether they can edit, only comment or only view it. Click on the “Can edit” box on the right to do this. Since that Drive post, one thing has slightly changed. In the top-right of the box you can see “Get shareable link”. If you click on that, if will automatically change the sharing status of your file to “anyone with a link” and also provide you with a link that you can share. If you click on the “Anyone with the link can view” drop-down menu, you’ll see you can control what...

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Google Slides (11) – Printing your slides

Even in this digital age, we still often print out our slides. On Slides this is easy to do and you have the option of printing them out in different formats. Here we’ll look at: Printing and the settings Printing formats – Slides and handouts Download as PDF (as slides or handouts) Printing your slides To simply print your slides, one page per slide, click on the printer icon on the toolbar (or press the classic, Ctrl+P (Cmd+P – Mac)), which will open the Print dialogue box. On the left you have some printing options and on the right you have the preview of your slides. Going down on the left you have: Total: The number of pages and sheets of paper you’re going to print, with the current settings. Destination: This is the printer you’re going to print to. Click “Change” if you want to print to a different one. Pages: You can print all the pages, or certain ones. If you want to print a range of pages, for example, pages 1 to 4, type 1-4 in the box. If you want to print specific pages, for example, 1, 3, 5, then type 1, 3, 5 in the box using commas to separate the pages. You can mix the two, as per the example in the box. Copies: This is the number of copies you want to...

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